Why is it important for an inspector to keep notes during an emergency?

Keeping notes during an emergency is critical for several reasons, with one of the primary reasons being the preparation of a case for court if enforcement action is initiated. Thorough documentation provides a clear and factual account of events, observations, actions taken, and conversations that occurred during the emergency. This information can be essential in legal situations where evidence is required to support decisions made by inspectors.

The notes can serve as a factual basis for any claims made by an inspector concerning compliance or violations of regulations. They can outline the steps taken to mitigate the emergency and provide context on actions that led to any recommendations or enforcement actions. Without detailed notes, it may be challenging to recall specific details later on, which can hinder the ability to effectively present a case in a formal setting, such as court. Having well-documented evidence helps ensure all relevant information is considered and can significantly bolster the effectiveness of enforcement actions.